Please note that this Statement may be amended from time to time without prior notice. You are advised to check for the latest version on a regular basis. If there is any inconsistency or conflict between the English and Chinese versions of this Statement, the Chinese version shall prevail.
1.1. Our Pledge
We, The Hong Kong Cycling Association of Hong Kong, China Limited (CAHK) are committed to safeguard the privacy of individuals with respect to your personal data. We assure that our policies and practices, and those adopted by our authorized agents in relation to the collection, use, retention, disclosure, transfer, security and access of your personal data comply with the requirements under the Personal Data (Privacy) Ordinance (Chapter 486) (the “Ordinance”) under the laws of Hong Kong, as well as the relevant code of practice and guidance issued by the Office of the Privacy Commissioner for Personal Data, Hong Kong. The meaning of the term “personal data” adopted in this Statement is defined in the Ordinance.
Where our operations are subject to privacy legislation other than that of Hong Kong (such as due to our carrying out of operational functions outside of Hong Kong), this Statement shall apply so far as it is consistent with such local legislation.
1.2. Collection of personal data
From time to time, you may be required to provide your personal data including, but not limited to, your name, gender, date of birth, identity document number and/or its copy, telephone number, fax number, location, postal address and/or its proof, email address, credit card information, bank account number etc. Refusal to provide such information may render us unable to handle any application or request you are making, or may deny you access to certain parts of our websites, or may otherwise defeat the objectives of your visit. If you are under the age of 18, consent from your parent or guardian is required before you provide us with any personal data.
Our websites and their linked websites may collect and/or disclose information about our visitors. This type of data may include, but is not limited to, statistics on the number of visits, the browser type and version, operating system, IP address and/or domain name.
1.3. Accuracy of personal data
Your application for our services may be subject to assessment and verification of your personal details. If we regard results of such checking is unsatisfactory, we will not enter into an agreement with you. Under certain circumstances, data provided by you will be validated by using generally accepted practice. We may also require you to show the original documentation before the data may be used, such as personal identification document and/or proof of address.
1.4. Use of personal data collected
Specific purposes for which your personal data may be used are set out in our “Personal Information Collection Statement” set out in Part 2 below (particularly those contained in points (i) through to (vi) in the first paragraph of Part 2.1 below).
1.5. Data Access and correction
Under the Ordinance, you have the right to:
i. check whether we hold any of your personal data;
ii. access your personal data held by us; and
iii. request us to correct any inaccurate personal data held by us.
If you want to access and/or correct your personal data which you have given us via application form, internet or other means, or the kind of your personal data held by us, please contact our Secretariat in writing. We may charge you a reasonable fee for each personal data request.
1.6. Security of personal data
We and the authorized services providers use various encryption techniques to transmit via the Internet your personal data, which can only be accessed by our authorized personnel. Given the operational nature of the Internet, we cannot guarantee that the transmission is fully secure. Please refer to our “Security Statement” in Part 3 below for details on the steps that we have taken to ensure that any personal data collected by us via our websites is safe and secure to avoid unauthorized interference by third parties.
1.7. Internal Record Retention and Access to Personal Data
1.8. Retention of personal data
Your personal data which you have given to us via application form, internet or other means will be retained for a reasonable period after termination or completion of related events/activities. We will erase any unnecessary personal data from our system on timely basis.
1.9. Links to Other Websites
2. Personal Information Collection Statement
2.1. As a member of our Association, or a participant or visitor or user of our website(s), it may be necessary for you to provide us with your personal data when you apply to us and/or continue to subscribe with us for any service and/or product. If your personal data is incomplete or incorrect, we may not be able to provide or continue to provide the services to you. We shall keep your personal data confidential at all times. Our policies and practices with respect to the collection, use, retention, disclosure, transfer, security and access of personal data will be in accordance with requirements under the Ordinance and this Statement. We may use and retain the personal data provided by you for the following purposes and for other purposes as shall be agreed between you and us or required by law from time to time:
(i) Processing of your application ;
(ii) Subject to your consent, we may use your personal data (including name, gender, telephone number, fax number, postal address, email address, month and year of birth) for marketing the categories of goods and/or services as set out in the customer consent form which may be subject to change from time to time (irrespective of whether we are remunerated for such marketing activities) relating to us, our affiliated companies and business partners. We may dispatch to you the promotional information via direct marketing telephone calls, e-mail, facsimile, direct mailings etc.
(iii) Providing other complimentary or additional services in connection to the services you requested；
(iv) Analyzing, verifying and/or checking of your credit, payment and/or account status in relation to the provision of the services;
(v) Processing of any payment instructions, direct debit facilities and/or credit facilities requested by you;
(vi) Facilitating the daily operation of your account, provisioning of customer services and/or the collection of overdue amounts in your account in relation to the services; and
(vii) Enabling us to perform any obligations on National Sports Association or conform with other industry practices, or to comply with any requests stipulated by governmental or regulatory authorities.
2.2. We may disclose and transfer (whether in Hong Kong or overseas) your personal data to the following parties to use, disclose, process or retain your personal data for the purposes mentioned above:
(i) Our agents and contractors (including IT, network, customer service, sales agents and contractors), and service providers for the provision of our services;
(ii) Our affiliates and business partners;
(iii) Banks, financial institutions and credit providers;
(iv) Debt collection agencies, credit reference agencies and security agencies
(v) Regulatory bodies, law enforcement agencies and courts; and
(vi) Our professional advisers.
2.3. In addition, in accordance with your agreement with us or consent given to us (as the case may be), we may disclose and transfer your personal data (whether in Hong Kong or overseas) to business partners for the purposes of carrying out market research and assessments and ensuring such personal data provided by you to us fulfills the aforesaid or other purposes as shall be agreed between you and us or as required by law from time to time.
3. Security Statement
While internet is not an inherently secure environment for communications, security of internet communications can be enhanced by the application of appropriate technology. However, internet security is not solely a technical issue, knowledge on security of personal and transaction data as well as general measure are equally important. "Hackers" could only attack a system through a "door". However, in most cases imprudent transmission and handling of sensitive data such as confidential documents, password, personal identifiers etc. would facilitate unauthorized access to such a "door" by "hackers". Hence, internet users should be cautious when handling such kind of sensitive documents and data.
In order to prudently preserve all personal data obtained from users of our websites, apart from firewalls and other sophisticated technical facilities, we also provide and maintain other stringent security measures so as to protect our system as well as the information and data retained therein from accidental or malicious destruction or damage.
For any enquiries, please write to:-
The Cycling Association of Hong Kong, China Limited
Rm 1015, Olympic House, 1 Stadium Path,
So Kon Po, Causeway Bay, Hong Kong
Last update: Jul 2016